Enterprise print management solutions are solutions that cater to the complete printing-related yield of your firm. Enterprise printing encompasses everything produced when you use your workplace printers, copiers, and scanners.
In the world of IT, all things are constantly evolving, and enterprise printing makes no exception. Every enterprise wants a printing solution that is simple to use, which enhances productivity and which offers improved security.
At Xeretec, we focus on the key trends that are responsible for influencing enterprise printing in the future the most.
- Using cloud technology to streamline
Cloud computing has already taken over the world of the enterprise, and enterprise printing, if it has not already, will soon be following suit. This will enable far greater mobility in terms of printing.
In today’s corporate world, every organisation is intent on cutting costs. Reducing infrastructure and consolidating print servers by shifting over to the cloud is the way to go to cut costs.
Organizations in the corporate world today are constantly searching for ways to reduce their costs.
A major shift towards 100% adoption of cloud printing for the enterprise will enable its employees to have more mobility. In turn, this will lead to greater productivity and will no doubt have a very positive effect on any firm.
- Improved and increased security
As the evolvement of technology continues and the world of the enterprise becomes ever more technologically focused, security has taken on a new level of importance than at any time previously.
Security is extremely important with respect to enterprise print management solutions in the future. Employees are now capable of printing to almost any device from a remote location. As such, it is critical that security systems are put in place that ensures all print output does, in fact, reach the right destination.
As a way of achieving this, features such as pull printing will continually be expanded as part of the cloud printing solution.
As challenges related to security become more complex in nature, secure pull printing will continually evolve to meet these challenges.
- The foreseeable future is still about the hard copy
Though there’s been plenty of discussion about businesses, in general, going 100% paperless, this is something that is not going to be happening any time soon.
Because mobile users are now able to gain access to any kind of document via their smartphones, their tablets, their laptops, the thinking was that a completely paperless world would work in simplifying and streamlining workflows while simultaneously doing away with pile upon pile of paperwork in the workplace.
Nevertheless, to accomplish this, mobile devices would have to be relied on entirely, while all currently existing documentation still on paper would need to be digitised.
As it is now, it does not appear that enterprise print management solutions in the near future are going to include the complete removal of the hard-copy – at least for the time being.
- Mobile printing and BYOD
Since mobile technology continuously gains popularity, enterprises are constantly searching for solutions to allow the complete integration of print management. This will allow employees to print directly from a mobile device devoid of technical complications.
For the most part, large companies have been moderate in terms of adapting their print-based infrastructure to permit seamless mobile as well as BYOD (bring your own device) printing.
For enterprise print management solutions to be ideal, it would mean that any type of mobile device would be enabled to print to any type of printer and at any location, without the concern for having to configure drivers and the need to find a specific printer that is fully compatible with a certain mobile device.
- Transparency and reporting
Once any kind of technology has been successfully implemented, its operational transparency is vital so that administrators, as well as users, can assess how the system is working.
Among the key features of cloud-based printing solutions are the transparency and the insight they provide into the print environment – an environment that can easily be accessed remotely.
Those that provide cloud printing solutions continually seek to develop as they want to provide their customers with more insight into the functioning of the system.
This development includes the implementation of many more reporting measures, inclusive of data that is far more complex than basic statistics for printing.
We’ve considered how enterprise print management solutions still have a long way to go before we reach a paperless world. In the meantime, however, the keys to progress include more streamlining to cut costs, improvements to security, more integration so that BYOD printing is much more functional than it is now, as well as more transparency and better reporting, which is already a key feature of cloud-based printing solutions.
Achieving success from the current trends that are shaping the future of enterprise print management solutions is pivotal to moving forward within the enterprise print management solutions world.